Parks Canada
Access to Information Act —
The right to know!
Annual Report 2021-2022
Introduction
The Access to Information Act provides a right of access to information in records under the control of a government institution in accordance with the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government.
This report has been prepared and will be tabled in Parliament in accordance with Section 94 of the Access to Information Act. The information contained in this report pertains to the administration of the Access to Information Act within the Parks Canada Agency.
The Parks Canada Agency’s mandate is to protect and present nationally significant examples of Canada’s natural and cultural heritage and to foster public understanding, appreciation and enjoyment in ways that ensure their ecological and commemorative integrity for present and future generations. The Agency is responsible for operations under multiple pieces of federal legislation and protects approximately
450 000 km2 of Canada’s terrestrial, marine and freshwater ecosystems. It is the steward of 47 national parks, one national urban park, four national marine conservation areas and 171 national historic sites, including nine heritage canals. The Agency is highly decentralized with team members located across the country and often in remote areas.
Organizational structure
Parks Canada’s Access to Information and Privacy Office is comprised of seven (7) full-time employees. Internal tools and procedures have been developed to support the Agency in meeting its obligations under the Access to Information Act, regulations and Treasury Board policies and are regularly reviewed and improved.
Parks Canada met its statutory deadlines for all requests during the reporting period. Parks Canada is committed to transparency, service to Canadians and the expeditious processing of access to information requests and has put in place the systems and processes necessary to meet this commitment.
Parks Canada did not enter in any service agreements under section 96 of the Access to Information Act during the reporting period.
Delegation order
| Arrêté sur la délégation en vertu de la Loi sur l'accès à l'information et de la Loi sur la protection des renseignements personnels
| Access to Information Act and Privacy Act Delegation Order
|
|---|
| En vertu de l'article 95 de la Loi sur l'accès à l'information et de l'article 73 de la Loi sur la protection des renseignements personnels, le directeur général et président de l'Agence Parcs Canada délègue aux titulaires de postes mentionnés à l'annexe ci-après, ainsi qu'aux personnes occupant à titre intérimaire lesdits postes, les attributions dont il est, en qualité de responsable de l'Agence Parcs Canada, désigné par le Décret sur la désignation des responsables d'institutions fédérales (Loi sur l'accès à l'information) et le Décret sur la désignation des responsables d'institutions fédérales (Loi sur la protection des renseignements personnels), investi par les articles de ces lois mentionnés en regard de chaque poste. Le présent arrêté sur la délégation remplace et annule tout arrêté sur la délégation pris précédemment. | The Chief Executive Officer and President of the Parks Canada Agency, pursuant to section 95 of the Access to Information Act and the section 73 of the Privacy Act and his capacity as the head of the Parks Canada Agency designated by the Access to Information Act Heads of the Government Institutions Designation Order and the Privacy Act Heads of Government Institutions Delegation Order, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions pursuant to the provisions of the aforementioned Acts set out in the schedule below opposite each position. This Delegation Order replaces any delegation order made previously. |
| Daté, à la Ville de Gatineau, ce 26e jour de mars 2020
| Dated, at the City of Gatineau, this 26th day of March, 2020 |
L'original a été signé par Ron Hallman
Président et Directeur général, Agence Parcs Canada | Original signed by Ron Hallman
President & Chief Executive Officer, Parks Canada Agency |
| Annexe / Schedule |
|---|
| Poste / Position |
Loi sur l'accès à l'information et règlements / Access to information Act and Regulations |
Loi sur la protection des renseignements personnels et règlements / Privacy Act and Regulations |
|---|
| Vice-Président, Direction générale des relations externes et de l'expérience du visiteur / Vice-President, External Relations and Visitor Experience Directorate |
Autorité absolue / Full authority |
Autorité absolue / Full authority |
| Gestionnaire, Bureau de l'Accès à l'information et à la protection des renseignements personnels (AIPRP) / Manager, Access to Information and Privacy (ATIP) Office |
Autorité absolue / Full authority |
Autorité absolue / Full authority |
| Analyste principal (PM-05) / Senior analyst (PM-05) |
Articles 7 et 9 de la Loi sur l'accès à l'information / Sections 7 and 9 of the Access to Information Act |
Articles 14 et 15 de la Loi sur la protection des renseignements personnels / Sections 14 and 15 of the Privacy Act |
Performance 2021-2022
The following report represents an overview of activities carried out within the Agency during the reporting period of April 1, 2021 to March 31, 2022. The Statistical Report (Appendix A) contains detailed statistics on the Access to Information requests processed under the Access to Information Act.
Parks Canada responded to all requests received by the Agency within legislated timelines.
Between April 1, 2021 and March 31, 2022, Parks Canada received 118 (one hundred and eighteen) formal information requests under the Access to Information Act. Twenty-three (23) requests were carried forward from the previous reporting period. Twenty-three (23) requests were carried forward to the next reporting period for the following reasons: required additional time to allow for consultations with third parties or other government entities and volume of records. All requests were completed within legislative deadlines.
The following is a breakdown of the number of completed requests broken down by completion times:
|
Number of days | Number of completed requests |
|---|
| 1 to 30 days | 60 |
| 31 to 60 days | 11 |
| 61 to 120 days | 27 |
| 121 to 180 days | 7 |
| 181 to 365 days | 11 |
| more than 365 days | 2 |
Fifty-five (55) active complaints were outstanding from the previous reporting period. Five (5) were received in fiscal year 2021-2022. Two (2) were received in fiscal year 2019-2020. One (1) was received in fiscal year 2018-2019. Forty-six (46) were received in fiscal year 2017-2018. One was received in fiscal year 2016-2017. Parks Canada is working closely with the Office of the Information Commissioner to resolve these complaints.
Extensions were taken for 69 requests. Some requests had more than one reason for an extension which explains why the total number of extensions is greater than 69 requests. Twenty-four (24) requests were due to the complexity of the requests. Four (4) extensions were taken to allow sufficient time for consultations relating to s.69 of the Act. Twenty-nine (29) extensions were taken to provide for sufficient time to consult with other government institutions. Forty-two (42) extensions were taken for third-party notices.
The Agency received forty-nine (49) consultations under the Access to Information Act from other government institutions. Two (2) consultations were carried forward from the previous reporting period. forty-nine (49) consultations were completed before the end of March 2022. Two (2) consultations were carried forward to the next reporting period as they were received at the end of the reporting period under review.
The following is a percentage breakdown by disclosure types for access requests completed in 2021-2022:
|
Disclosure | Percentage |
|---|
| All disclosed | 20% |
| Disclosed in part | 62% |
| No records existed | 7% |
| Requests abandoned | 7% |
| All exempted pursuant to Section 19 of the Act | 0% |
| Transferred to another institution | 1% |
The following is a percentage breakdown by source of information requests received during 2021-2022:
|
Source of request | Percentage |
|---|
| Public | 35% |
| Media | 9% |
| Business | 20% |
| Academia | 3% |
| Other organizations | 0% |
| Decline to identify | 33% |
Thirty (30) informal requests were released under the Access to Information Act, which represent a 19 percent decrease from the previous reporting period. These requests concerned documents that were previously disclosed in response to information requests.
In addition, Agency officials respond to informal requests from the public and contact the ATIP Office for guidance on the disclosure of information through informal processes. Agency officials are aware of the importance of the legislation and promptly refer formal information requests to the ATIP Office.
The ATIP Office also reviewed responses to parliamentary questions and audit and evaluation reports for publishing on the Agency’s website, and provided strategic advice on Access to Information in support of the Agency’s programs. The ATIP Office also reviewed all material that is subject to proactive disclosure.
There was no impact on the processing of requests due to COVID-19 during this reporting period. Parks Canada responded to all requests received within legislated timelines. Due to mitigation measures put in place during the previous fiscal year, all documents were received electronically and then imported into ATIP processing software. The ATIP Office continued delivering responses electronically via epost connect.
Training and awareness
Facilitating efficient and transparent access to information and to personal information for Canadians is a priority for Parks Canada.
To ensure that all employees of the Agency are aware of the legislation and their obligations, general awareness sessions are also given periodically to provide basic information on the provisions of the Access to Information Act. Furthermore, there is a comprehensive section on Access to Information and Privacy on the Parks Canada’s Intranet site that is available to all employees.
The Agency put a focus on training its employees as to their responsibilities pertaining to access to information and privacy. Thirty (30) training sessions were given to Agency employees in 2021-2022. In total, four hundred and sixty (460) employees attended these sessions. More than double the amount of employees were trained in 2021-2022 fiscal year and triple the number of training sessions were offered compared to the previous fiscal year. This increased training was made possible by strengthened access to digital connectivity for live video presentations and technical resources for Parks Canada employees.
Policies, guidelines, procedures and initiatives
During the reporting period, the ATIP Office continuously ensured that its policies and procedures for processing requests made pursuant to the Access to Information Act were up to date and that adjustments were made to areas where the need for improvement was identified.
Summary of key issues and actions taken on complaints
During the reporting period under review, five (5) complaints were filed with the Office of the Information Commissioner of Canada.
The complaints concerned exemptions and extension of time limits. Parks Canada has worked closely and collaboratively with the Office of the Commissioner to resolve these complaints and of those complaints, two (2) were discontinued and one (1) was resolved during the reporting period.
Parks Canada was involved in one Federal Court case arising from an access to information complaint during this reporting period. The complaint was resolved.
Monitoring compliance
The Agency monitors the time required to process access to information requests. When the need for improvements are identified, internal processes are adjusted. Parks Canada met its statutory deadlines for all requests during the reporting period.
In addition, weekly meetings are held between the ATIP Office and Agency executives in order to monitor active and completed requests including the requests received and completed, pages received and processed, and the complexity of the requests. Weekly reports that provide details on the status of requests are shared with program liaisons and departmental senior managers as well as with the President & Chief Executive Officer’s office.
Reporting on Access to Information fees for the purposes of the Service Fees Act
In accordance with the Interim Directive on the Administration of the Access to Information Act, issued on May 5, 2016, and the changes to the Access to Information Act that came into force on June 21, 2019, Parks Canada waives all fees prescribed by the Act and Regulations, other than the $5 application fee set out in paragraph 7(1)(a) of the Regulations.”
The $5.00 application fee is the only fee charged for an ATI request.
The total fees collected were $545. The total of application fees waived was $40.
A total of $585,875 was incurred by the ATIP Secretariat to administer the Access to Information Act, including $551,149 in salary costs and $34,726 in material costs.
2021-2022 Statistical report on the Access to Information Act
Name of institution: Parks Canada Agency
Reporting period: 2021-04-01 to 2022-03-31
Section 1: Requests under the Access to Information Act
1.1 Number of requests
| Number of requests |
|---|
| Received during reporting period | 118 |
| Outstanding from previous reporting periods | 23 |
| • Outstanding from previous reporting period | 23 | |
| • Outstanding from more than one reporting period | 0 | |
| Total | 141 |
| Closed during reporting period | 118 |
| Carried over to next reporting period | 23 |
| • Carried over within legislated timeline | 23 | |
| • Carried over beyond legislated timeline | 0 | |
1.2 Sources of requests
| Source | Number of requests |
|---|
| Media | 11 |
| Academia | 4 |
| Business (private sector) | 24 |
| Organization | 0 |
| Public | 40 |
| Decline to Identify | 39 |
| Total | 118 |
1.3 Channels of requests
| Source | Number of requests |
|---|
| Online | 118 |
| E-mail | 0 |
| Mail | 0 |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 118 |
Section 2: Informal requests
2.1 Number of informal requests
| Number of requests |
|---|
| Received during reporting period | 30 |
| Outstanding from previous reporting periods | 0 |
| • Outstanding from previous reporting period | 0 | |
| • Outstanding from more than one reporting period | 0 | |
| Total | 30 |
| Closed during reporting period | 30 |
| Carried over to next reporting period | 0 |
2.2 Channels of informal requests
| Source | Number of requests |
|---|
| Online | 28 |
| E-mail | 1 |
| Mail | 1 |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 30 |
2.3 Completion time of informal requests
| Completion time |
|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
|---|
| 29 | 0 | 1 | 0 | 0 | 0 | 0 | 30 |
2.4 Pages released informally
| Less than 100 pages released | 100-500 pages released | 501-1000 pages released | 1001-5000 pages released | More than 5000 pages released |
|---|
| Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released |
|---|
| 1 | 5 | 1 | 275 | 0 | 0 | 0 | 0 | 0 | 0 |
2.5 Pages re-released informally
| Less than 100 pages released | 100-500 pages released | 501-1000 pages released | 1001-5000 pages released | More than 5000 pages released |
|---|
| Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released |
|---|
| 7 | 193 | 14 | 3739 | 4 | 2925 | 2 | 5929 | 1 | 6047 |
Section 3: Applications to the Information Commissioner on declining to act on requests
| Number of requests |
|---|
| Outstanding from previous reporting period | 0 |
| Sent during reporting period | 0 |
| Total | 0 |
| Approved by the Information Commissioner during reporting period | 0 |
| Declined by the Information Commissioner during reporting period | 0 |
| Withdrawn during reporting period | 0 |
| Carried over to next reporting period | 0 |
Section 4: Requests closed during the reporting period
4.1 Disposition and completion time
| Disposition of requests | Completion time |
|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
|---|
| All disclosed | 3 | 16 | 3 | 2 | 0 | 0 | 0 | 24 |
| Disclosed in part | 3 | 18 | 8 | 24 | 7 | 11 | 2 | 73 |
| All exempted | 0 | 1 | 0 | 1 | 0 | 0 | 0 | 2 |
| All excluded | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| No records exist | 7 | 2 | 0 | 0 | 0 | 0 | 0 | 9 |
| Request transferred | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Request abandoned | 7 | 1 | 0 | 0 | 0 | 0 | 0 | 8 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 22 | 38 | 11 | 27 | 7 | 11 | 2 | 118 |
4.2 Exemptions
| Section | Number of requests | Section | Number of requests | Section | Number of requests | Section | Number of requests |
|---|
| 13(1)(a) | 1 | 16(2) | 25 | 18(a) | 0 | 20.1 | 0 |
| 13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 3 | 20.2 | 0 |
| 13(1)(c) | 0 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
| 13(1)(d) | 3 | 16(2)(c) | 0 | 18(d) | 0 | 21(1)(a) | 20 |
| 13(1)(e) | 1 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 21 |
| 14 | 2 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 5 |
| 14(a) | 3 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 5 |
| 14(b) | 3 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 0 |
| 15(1) | 0 | 16.1(1)(d) | 0 | 19(1) | 65 | 22.1(1) | 0 |
| 15(1) - I.A.* | 0 | 16.2(1) | 0 | 20(1)(a) | 2 | 23 | 29 |
| 15(1) - Def.* | 0 | 16.3 | 0 | 20(1)(b) | 27 | 23.1 | 0 |
| 15(1) - S.A.* | 0 | 16.4(1)(a) | 0 | 20(1)(b.1) | 0 | 24(1) | 1 |
| 16(1)(a)(i) | 1 | 16.4(1)(b) | 0 | 20(1)(c) | 9 | 26 | 0 |
| 16(1)(a)(ii) | 0 | 16.5 | 0 | 20(1)(d) | 10 | | |
| 16(1)(a)(iii) | 1 | 16.6 | 0 | | | | |
| 16(1)(b) | 1 | 17 | 0 | | | | |
| 16(1)(c) | 2 | | | | | | |
| 16(1)(d) | 0 | | | | | | |
| * I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities |
4.3 Exclusions
| Section | Number of requests | Section | Number of requests | Section | Number of requests |
|---|
| 68(a) | 1 | 69(1) | 4 | 69(1)(g) re (a) | 2 |
| 68(b) | 0 | 69(1)(a) | 1 | 69(1)(g) re (b) | 0 |
| 68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 0 |
| 68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re (d) | 0 |
| 68.2(a) | 0 | 69(1)(d) | 0 | 69(1)(g) re (e) | 1 |
| 68.2(b) | 0 | 69(1)(e) | 1 | 69(1)(g) re (f) | 0 |
| | 69(1)(f) | 0 | 69.1(1) | 0 |
4.4 Format of information released
| Paper | Electronic | Other |
|---|
| E-record | Data set | Video | Audio |
|---|
| 3 | 94 | 0 | 1 | 0 | 0 |
4.5 Complexity
4.5.1 Relevant pages processed and disclosed for paper and e-record formats
| Number of pages processed | Number of pages disclosed | Number of requests |
|---|
| 68288 | 60898 | 108 |
4.5.2 Relevant pages processed per request disposition for paper and e-record formats by size of requests
| Disposition | Less than 100 pages processed | 100-500 pages processed | 501-1000 pages processed | 1001-5000 pages processed | More than 5000
pages processed |
|---|
| Number of requests | Pages processed | Number of requests | Pages processed | Number of requests | Pages processed | Number of requests | Pages processed | Number of requests | Pages processed |
|---|
| All disclosed | 20 | 308 | 4 | 843 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 20 | 749 | 27 | 6537 | 9 | 8913 | 16 | 42997 | 1 | 7742 |
| All exempted | 1 | 2 | 1 | 184 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 8 | 13 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 50 | 1072 | 32 | 7564 | 9 | 8913 | 16 | 42997 | 1 | 7742 |
4.5.3 Relevant minutes processed and disclosed for audio formats
| Number of minutes processed | Number of minutes disclosed | Number of requests |
|---|
| 0 | 0 | 0 |
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
|
Disposition | Less than 60 minutes processed | 60 - 120 minutes processed | More than 120 minutes processed |
|---|
| Number of requests | Minutes processed | Number of requests | Minutes processed | Number of requests | Minutes processed |
|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
4.5.5 Relevant minutes processed and disclosed for video formats
| Number of minutes processed | Number of minutes disclosed | Number of requests |
|---|
| 120 | 120 | 1 |
4.5.6 Relevant minutes processed per request disposition for video formats by size of requests
|
Disposition | Less than 60 minutes processed | 60 - 120 minutes processed | More than 120 minutes processed |
|---|
| Number of requests | Minutes processed | Number of requests | Minutes processed | Number of requests | Minutes processed |
|---|
| All disclosed | 0 | 0 | 1 | 120 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 1 | 120 | 0 | 0 |
4.5.7 Other complexities
| Disposition | Consultation required | Legal advice sought | Other | Total |
|---|
| All disclosed | 6 | 0 | 0 | 6 |
| Disclosed in part | 43 | 4 | 0 | 47 |
| All exempted | 2 | 0 | 0 | 2 |
| All excluded | 1 | 0 | 0 | 1 |
| Request abandoned | 6 | 0 | 0 | 6 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
| Total | 58 | 4 | 0 | 62 |
4.6 Closed requests
4.6.1 Requests closed within legislated timelines
| Number of requests closed within legislated timelines | 118 |
| Percentage of requests closed within legislated timelines (%) | 100 |
4.7 Deemed refusals
4.7.1 Reasons for not meeting legislated timelines
| Number of requests closed past the legislated timelines | Principal reason |
|---|
| Interference with operations/ Workload | External consultation | Internal consultation | Other |
|---|
| 0 | 0 | 0 | 0 | 0 |
4.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of days past legislated timelines | Number of requests past legislated timeline where no extension was taken | Number of requests past legislated timeline where an extension was taken | Total |
|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
4.8 Requests for translation
| Translation requests | Accepted | Refused | Total |
|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
| Disposition of requests where an extension was taken | 9(1)(a) Interference With Operations/ Workload | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice |
|---|
| Section 69 | Other |
|---|
| All disclosed | 0 | 0 | 1 | 4 |
| Disclosed in part | 24 | 4 | 27 | 38 |
| All exempted | 0 | 0 | 1 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
| Total | 24 | 4 | 29 | 42 |
5.2 Length of extensions
| Length of extensions | 9(1)(a) Interference With Operations/ Workload | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice |
|---|
| Section 69 | Other |
|---|
| 30 days or less | 0 | 0 | 1 | 0 |
| 31 to 60 days | 0 | 1 | 4 | 10 |
| 61 to 120 days | 9 | 1 | 9 | 16 |
| 121 to 180 days | 2 | 0 | 2 | 3 |
| 181 to 365 days | 7 | 2 | 8 | 7 |
| 365 days or more | 6 | 0 | 5 | 6 |
| Total | 24 | 4 | 29 | 42 |
Section 6: Fees
| Fee type | Fee collected | Fee waived | Fee refunded |
|---|
| Number of requests | Amount | Number of requests | Amount | Number of requests | Amount |
|---|
| Application | 109 | $545.00 | 8 | $40.00 | 1 | $5.00 |
| Other fees | 0 | $0.00 | 0 | $0.00 | 0 | $0.00 |
| Total | 109 | $545.00 | 8 | $40.00 | 1 | $5.00 |
Section 7: Consultations received from other institutions and organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations | Other Government of Canada institutions | Number of pages to review | Other organizations | Number of pages to review |
|---|
| Received during the reporting period | 49 | 1623 | 0 | 0 |
| Outstanding from the previous reporting period | 2 | 502 | 0 | 0 |
| Total | 51 | 2125 | 0 | 0 |
| Closed during the reporting period | 49 | 1623 | 0 | 0 |
| Carried over within negotiated timelines | 2 | 502 | 0 | 0 |
| Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
|
Recommendation | Number of days required to complete consultation requests |
|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total |
|---|
| Disclose entirely | 14 | 26 | 4 | 0 | 0 | 0 | 0 | 44 |
| Disclose in part | 0 | 4 | 0 | 1 | 0 | 0 | 0 | 5 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 14 | 30 | 4 | 1 | 0 | 0 | 0 | 49 |
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
|
Recommendation | Number of days required to complete consultation requests |
|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total |
|---|
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Completion time of consultations on cabinet confidences
8.1 Requests with Legal Services
| Number of days | Fewer than 100 pages processed | 100-500 pages processed | 501-1000 pages processed | 1001-5000
pages processed | More than 5000 pages processed |
|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed |
|---|
| 1 to 15 | 3 | 35 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 1 | 13 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 4 | 48 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
8.2 Requests with Privy Council Office
| Number of days | Fewer than 100 pages processed | 100-500 pages processed | 501-1000 pages processed | 1001-5000
pages processed | More than 5000 pages processed |
|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed |
|---|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Investigations and reports of finding
9.1 Investigations
| Section 32 Notice of intention to investigate | Subsection 30(5) Ceased to investigate | Section 35 Formal Representations |
|---|
| 5 | 0 | 6 |
9.2 Investigations and Reports of finding
| Section 37(1) Initial Reports | Section 37(2) Final Reports |
|---|
| Received | Containing recommendations issued by the Information Commissioner | Containing orders issued by the Information Commissioner | Received | Containing recommendations issued by the Information Commissioner | Containing orders issued by the Information Commissioner |
|---|
| 2 | 2 | 0 | 2 | 2 | 0 |
Section 10: Court action
10.1 Court actions on complaints
| Section 41 |
|---|
| Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total |
|---|
| 1 | 0 | 0 | 0 | 1 |
10.2 Court actions on third party notifications under paragraph 28(1)(b)
| Section 44 - under paragraph 28(1)(b) |
|---|
| 0 |
Section 11: Resources related to the Access to Information Act
11.1 Allocated costs
| Expenditures | Amount |
|---|
| Salaries | $551 149 |
| Overtime | $0 |
| Goods and services | $34 726 |
| • Professional services contracts | $0 | |
| • Other | $34 726 | |
| Total | $585 875 |
11.2 Human resources
| Resources | Person years dedicated to access to information activities |
|---|
| Full-time employees | 7.000 |
| Part-time and casual employees | 0.000 |
| Regional staff | 0.000 |
| Consultants and agency personnel | 0.000 |
| Students | 0.000 |
| Total | 7.000 |
